Privacy Policy
At Zen Karate School of India, we are committed to protecting your privacy and ensuring the security of your personal information.
Our Commitment
This Privacy Policy outlines how Zen Karate School of India collects, uses, discloses, and safeguards your information when you visit our website, enroll in our programs, or interact with our services.
By using our services, you agree to the collection and use of information in accordance with this policy.
Information We Collect
Personal Information
- Full name and contact details (email, phone, address)
- Date of birth and age verification
- Emergency contact information
- Payment and billing information
- Medical information relevant to training
- Photographs or videos for training purposes
Technical Data
- IP address and device information
- Browser type and version
- Pages visited and time spent
- Cookies and usage data
- Location data (if permissions granted)
How We Use Your Information
Service Provision
To register students, process payments, provide training, and manage memberships.
Communication
To send important updates, class schedules, events, and promotional offers (with consent).
Safety & Improvement
To ensure student safety, improve our services, and conduct internal analytics.
Data Retention Policy
| Data Type | Retention Period | Notes |
|---|---|---|
| Student Registration Data | 5 years after last activity | For potential re-enrollment and certification verification |
| Financial Records | 7 years | As required by Indian tax laws |
| Medical Information | 3 years after last class | For liability and safety purposes |
| Website Analytics | 26 months | Anonymized after this period |
| Promotional Communications | Until opt-out | You can unsubscribe anytime |
Note: We regularly review our retention periods to ensure we're not keeping data longer than necessary. Certificates and belt records may be kept indefinitely for historical and verification purposes unless requested otherwise.
Data Security Measures
Technical Protection
- SSL encrypted website and payment gateways
- Secure servers with regular security updates
- Limited access to personal data within our organization
Organizational Protection
- Regular staff training on data protection
- Data protection policies and procedures
- Secure physical storage for paper records
Your Rights
Right to Access
You may request copies of your personal data in a structured format.
Right to Rectification
You may request correction of inaccurate or incomplete information.
Right to Erasure
You may request deletion of your data, subject to legal obligations.
Questions or Concerns?
If you have any questions about our Privacy Policy or how we handle your data, please contact our Data Protection Officer:
This policy was last updated on: July 15, 2023